Write Better Business Communication
Transform your emails, reports, and proposals with AI-powered clarity, conciseness, and professional tone analysis
Pair ProofPoint with partner tools like PresentForge for boardroom-ready slides or use ReadabilityPro to audit complex documents before you hit send.
8 Powerful Features for Business Writing
Everything you need to craft clear, persuasive, and professional communications
Clarity Score
Get instant readability metrics and clarity ratings for your business writing
Email Analyzer
Optimize subject lines, CTAs, and email structure for maximum effectiveness
Power Words
Replace weak language with confident, persuasive alternatives
Conciseness
Eliminate wordiness and redundancy for clear, direct communication
Tone Checker
Ensure professional tone appropriate for business context
Format Optimizer
Improve bullet points, paragraphs, and overall document structure
Grammar & Spelling
Catch errors with business-focused grammar and spelling checks
Before/After
Visual comparison showing impact of improvements
How It Works
Simple, fast, and effective
Paste Your Text
Copy your email, report, or any business writing into the editor
Get Instant Analysis
See clarity scores, weak language, and improvement suggestions in real-time
Apply Improvements
Review suggestions and refine your writing for maximum impact
Perfect for Every Business Document
See how ProofPoint improves different types of business writing
Professional Emails
Cold outreach, follow-ups, client communications
→ Subject: Partnership Opportunity: Increase Revenue 30%
Before: "I think we might be able to help..."
After: "We increase client revenue by 30% through..."
✓ Stronger subject lines • ✓ Clear CTAs • ✓ Professional tone
Try This ExampleBusiness Reports
Executive summaries, project updates, analysis
Before (250 words): "At this point in time, it is believed that sales performance was impacted..."
After (180 words): "Q3 sales declined 15% due to market conditions. Recommend..."
✓ 28% shorter • ✓ Clearer structure • ✓ Action-oriented
Try This ExampleProject Proposals
Client pitches, budget requests, strategic plans
Issues found:
- 12 instances of passive voice
- Weak qualifiers: "might," "possibly"
- Jargon overuse: "synergy," "paradigm"
✓ Persuasive language • ✓ Confident tone • ✓ Clear benefits
Try This ExampleProofPoint vs. Manual Editing
See how ProofPoint accelerates the writing improvement process
| Task | Manual Editing | ProofPoint |
|---|---|---|
Readability & Clarity Analysis | 15-20 minutes Manual re-reading, guessing readability level | Instant Flesch score + grade level in real-time |
Finding Weak Language | 10-15 minutes Ctrl+F for "maybe", "possibly", etc. Easy to miss | 2 seconds Highlights all weak phrases + suggests alternatives |
Grammar & Spelling Check | 5-10 minutes Built-in spell checker misses context errors | Instant Business-focused grammar + spell check |
Eliminating Wordiness | 20-30 minutes Multiple passes, difficult to identify redundancy | 5 seconds Flags wordy phrases + shows word count savings |
Professional Tone Check | Subjective Requires peer review, inconsistent feedback | Instant Detects jargon, passive voice, informal tone |
Email Subject & CTA Analysis | Trial & error A/B testing required to know what works | Instant feedback Best practices + effectiveness scoring |
Total Time for 500-word Document | 60-90 minutes Multiple revisions needed | 5-10 minutes All analysis at once |
Consistency & Quality | Variable Depends on your expertise and energy level | Consistent Same high-quality analysis every time |
Time Savings Calculator
If you write 5 business documents per week, ProofPoint saves you approximately 4-6 hours weekly — that's 200+ hours per year spent on higher-value work instead of manual editing.
Real-World Results
See how ProofPoint transforms business writing across different scenarios
Sales Outreach
Cold email campaign
By improving subject lines and removing weak qualifiers like "maybe" and "possibly"
- Clarity score improved from 42 to 78
- Email length reduced 35%
- CTA clarity increased significantly
Q4 Board Report
Financial analysis
From 18 minutes to 10 minutes while maintaining all key insights
- Eliminated 89 instances of jargon
- Word count: 2,450 → 1,420 words
- Improved bullet point structure
Funding Proposal
Series A pitch deck
By replacing passive voice with action-oriented language and removing uncertainty
- Fixed 34 instances of passive voice
- Tone shifted to confident & decisive
- Key metrics highlighted effectively
Team Memo
Policy change announcement
Clarity improvements reduced confusion and back-and-forth emails
- Action items clearly defined
- Removed ambiguous wording
- Professional yet approachable tone
Service Proposal
Enterprise client pitch
Clear value proposition and benefit statements accelerated approval process
- Benefits over features focus
- Removed technical jargon
- Quantified ROI clearly stated
Annual Review
Employee feedback
Transformed negative language into constructive feedback with clear next steps
- Tone appropriately professional
- Specific examples provided
- Actionable improvement areas
These scenarios demonstrate how ProofPoint helps professionals communicate more effectively across different business contexts.
Try It With Your WritingFrequently Asked Questions
Everything you need to know about ProofPoint
Is my writing data stored on your servers?
No. All your writing stays in your browser using local storage (IndexedDB). We never send your documents to our servers unless you explicitly use the optional AI enhancement feature. Your privacy is our priority.
How accurate is the business writing analysis?
ProofPoint uses proven readability formulas (Flesch Reading Ease), pattern recognition for weak language, and business writing best practices. While highly accurate for identifying issues, we recommend professional review for critical documents. Think of ProofPoint as your first draft reviewer.
Do I need to create an account?
No account needed! ProofPoint works entirely in your browser. Your document history is saved locally, so you can access past documents on the same device. For cross-device access, use the Share feature to generate a shareable link.
What's the AI enhancement feature?
The AI enhancement feature is optional and clearly marked. When you click "AI Rewrite," your selected text is sent to an AI service (via Vercel AI Gateway) to generate improvement suggestions. You can choose to accept or reject the suggestions. All core analysis features work 100% offline without AI.
Can I use ProofPoint for sensitive documents?
Yes, for local analysis. All clarity scoring, tone checking, and grammar analysis happens in your browser—nothing leaves your device. However, avoid using the AI enhancement feature for confidential documents, as it sends text to external AI services. Check our Privacy Policy for details.
Is ProofPoint free to use?
Yes! ProofPoint is completely free to use. All 8 core features—clarity scoring, email analysis, weak language detection, conciseness checking, tone analysis, formatting optimization, grammar checking, and before/after comparison—are available at no cost.
What file formats can I export to?
You can export your improved text using the "Copy to Clipboard" button and paste into any application (Word, Google Docs, email, etc.). The Share feature generates a URL that preserves your text and analysis results for easy sharing with colleagues.
Does ProofPoint work on mobile devices?
Yes! ProofPoint is fully responsive and works on smartphones and tablets. The interface adapts to smaller screens with touch-friendly controls and swipeable analysis panels. However, for the best experience editing longer documents, we recommend using a desktop or laptop.
Ready to Improve Your Business Writing?
Start writing clearer, more persuasive communications today
Try ProofPoint Now